What is Re-Enrollment?
Re-enrollment is an annual data collection process that schools use to update enrollment records of the current student body. The information is used as the school makes plans for the upcoming school year.
Why Does Re-Enrollment Matter? And why do we go through this every year?
The CCA administrative team engages in a tremendous amount of planning to ensure that we are prepared to fulfill our mission of providing quality Christian education every year. Until CCA families confirm their intention to enroll for the upcoming year, we cannot make solid plans for staffing, programs, materials, curriculum, and facility usage. We take the stewardship of tuition dollars very seriously, and we want to invest tuition revenue wisely so that we can provide the best programs possible for our students.
I have no plans to change schools and almost everybody comes back every year anyway. Can’t I just stay at CCA until I notify the school otherwise?
Until now, re-enrollment has been an “opt-in” program. We annually ask every family, “Are you coming back?” In a sense, we have been penalizing the vast majority of families by forcing everyone to go through the re-enrollment process every year. Last year, we retained 94% of our student body. So, EVERYONE had to go through re-enrollment for the sake of the 6% that, for one reason or another, left our school community.
By signing your Continuous Enrollment contract, you will be flipping that script. Rather than an opt-in annual re-enrollment process, CCA’s annual re-enrollment will become an OPT-OUT process. In other words, if you are coming back after signing your Continuous Enrollment Contract, you will never have to worry about re-enrollment again!
After 2023, what will the re-enrollment process look like?
After the implementation of the CCA Continuous Enrollment Program, the typical re-enrollment season (December and January) will simply be a communication reminder from the CCA office informing families that might be thinking about leaving our school to notify us prior to the end of January. If last year is any indication, this means that 90+% of CCA families will have the convenience of ignoring this message and doing absolutely nothing!
What is the penalty if I cancel the Continuous Enrollment contract?
Families that notify CCA prior to January 31st may withdraw for the upcoming school year without penalty. CCA families that are re-enrolled but cancel the Continuous Enrollment contract by dis-enrolling their student(s) after January 31st will be contractually obligated to pay an un-enrollment fee equal to 1 month of tuition.
But what about unique circumstances? OR I’m planning on keeping my kids at CCA through graduation. What if God has other plans for my family?
We have built flexibility into the Continuous Enrollment Contract. So, for major life changes/unique circumstances like moving 25+ miles away from our school, CCA can no longer meet your child’s educational needs, if the school asks your family to leave, or if there is some unforeseen circumstance that our Administrative Team approves, there will be no financial penalty.
What will the Continuous Enrollment Contract look like?
· I hereby opt into Continuous Enrollment. This means that my CCA student(s) will keep coming back to CCA every year unless I notify the school of an enrollment change.
· I understand that I have until the end of January every year to notify the school office of any changes in my plans of enrollment for my student(s).
· If I breach this contract by dis-enrolling my student(s) after January 31st, I understand that I will be contractually obligated to pay 1 month of tuition (per child) as an un-enrollment fee.
· Unique Circumstances: Christ’s Church Academy recognizes that family plans change. For any unique circumstance (such as the following) families dis-enrolling after the January 31st deadline will be exempt from the un-enrollment fee:
o Moving/Relocation 25+ miles away from Christ’s Church Academy
o Educational needs for the student that can no longer be met at Christ’s Church Academy as determined by the CCA administration and faculty.
o Dis-enrollment at the request of Christ’s Church Academy
o Other circumstances approved by the CCA Administrative Team.
When will Continuous Enrollment begin?
Continuous Enrollment will start January 2023. Contracts are due by January 31, 2023. We look forward to serving CCA families in this way and making the re-enrollment process more convenient.
How do I benefit from Continuous Enrollment?
Simplicity AND Guaranteed placement. With increasing enrollment, we are either at or near waitlists in most grades, and placement in next year’s classes is an increasingly sought-after spot. By opting into continuous enrollment, you will be securing your child’s position until their graduation.
How do I sign up for Continuous Enrollment?
You will receive an email with easy step-by-step instructions to guide you through the process. It will only take a few minutes to complete, and you have until January 31, 2023 to do so.
Tuition Assistance
Christ's Church Academy offers a tuition fund program for K-12 student families who demonstrate and qualify for need as determined by FACTS Grant and Aid Assessment, a third-party organization. The CCA Tuition Fund program bridges the gap between tuition and what a family can reasonably afford. The assistance, intended as a supplement to a family’s resources, is available to all families based on financial need, and will be allocated from the tuition assistance budget.
If interested, please visit Facts Tuition Aid website to fill out the online financial aid application.
If you have any questions regarding the CCA Tuition Fund program, please contact our Admissions Department.
admissions@ccajax.org